Judges

Bulk Assign Entries to Judges, or Judge Teams

You can assign entries in bulk to a judge or judge team. This will save you a lot of time if you have a large number of entries ready for judging.

Important note for District-level admins: Make sure you are in the Regional competition for assigning entries in the district round. You can access them by clicking DASHBOARD >> "Manage" next to either of the competitions marked "Regional" (see here).

STEP 1: View Your Competitions
  • From your OpenWater Dashboard, find and click the Competitions tab on the left side navigation bar
STEP 2: Manage Your Judges
  • After clicking on the Competitions tab, look to the right to find the list of available competitions
  • Click "Judges"
STEP 3: View Bulk Assignments
  • Click the "Bulk Assignment" button
STEP 4: Create a New Assignment Rule
  • Click "Add Assignment Rule"
EXAMPLE 1: Name the New Rule
  • Add a descriptive name for the new assignment rule
  • (Optional) You can also add a verbose description of what the rule does
  • Click Save to apply changes.
EXAMPLE 1: Configure the Assignment Rule
  • Select "Ensure each Entry is reviewed by a # of Judges"
  • Put "2" in the following field so that 2 judges will be assigned to each entry
  • Select "Match All Entries" so that this will apply to all entries
  • To the right of "Judges", click "Select" to choose which judges to utilize for the rule
EXAMPLE 1: Select Judges
  • To the right of "Judges" click "Select"
  • Select which judges you wish to apply this rule to

    Note: you will need to have previously added judges to the round
  • Click "Select Checked"
  • Click "Save"
EXAMPLE 2: Name the New Rule
  • Add a descriptive name for the new assignment rule
  • (Optional) You can also add a verbose description of what the rule does
  • Click Save to apply changes.
EXAMPLE 2: Configure the Assignment Rule
  • Select "Assign Entries to a Certain Judge"
  • Leave the # field blank, so that all entries fitting the criteria will be assigned to the selected judges
  • Select "Filter by Conditions"
  • To the right of "Conditions" click "Select" to configure the conditions
EXAMPLE 2: Configure Conditions
  • To the right of "Conditions" click "Select" to configure the conditions
  • Configure the conditions so entries are filtered by "is not" AAF Membership Status
  • Click "Save"
EXAMPLE 2: Select Judges
  • To the right of "Judges" click "Select"
  • Select which judges you wish to apply this rule to

    Note: you will need to have previously added judges to the round
  • Click "Select Checked"
  • Click "Save"
STEP 5: Apply Rules
  • Check the rules you want to enable.
  • Click "Apply Selected Rules Now" to perform all assignments according to the created rules.
  • Alternatively, you can click "Make One-time Assignment" to configure the rule that will not be saved in the list and so will only be applied once after you configure it.